How much to charge for virtual receptionist
Rates reviewed July 2026
Most virtual receptionist is priced $100–$1,000 per month in 2026, with about $300 typical. By the job, a light plan usually runs $100–$300. Your rate depends mainly on call volume and minutes and hours.
Virtual reception is priced in monthly tiers by call volume, sold on never missing a lead. A missed call is a lost customer for a small business, so the service pays for itself the first time it catches one.
You should charge
$295
per month · typical $100–$1,000
Quote at the low end instead of here and you hand back $195 per month. Every single job.
Why this number. Tier by call volume and sell on captured leads, not answered calls. Frame it against the value of one job won from a call that would otherwise have gone to voicemail and a competitor.
Got your number? The hard part is keeping it when the client pushes back.
Typical virtual receptionist prices
| Job | Typical range |
|---|---|
| Light plan (per month) | $100 – $300 |
| Mid volume (per month) | $300 – $700 |
| 24/7 / high volume | $700 – $2,000 |
Free · The words, not just the number
Get the virtual receptionist pricing script
A short, calm script for quoting virtual receptionist in person. The goal is not to pitch. It is to ask a few good questions, say your number once without flinching, and let them talk themselves into yes.
- ✓The questions to ask before you ever name a price
- ✓How to say your number so it lands, then stay quiet
- ✓The line for when they say "that's too much" (no discounting)
- ✓A rate-increase template for clients you already have
- ✓Plus What to Say: the free AI that answers any client pushback
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What changes the price
- Call volume and minutes
- Hours (business vs. 24/7)
- Scope (scheduling, intake)
- Bilingual support
The pricing move most people miss
Tier by call volume and sell on captured leads, not answered calls. Frame it against the value of one job won from a call that would otherwise have gone to voicemail and a competitor.
What to SayAI
They pushed back on your price? Get the exact reply.
Paste what a virtual receptionist client says. A sales-psychology-trained AI writes the words that hold your price, in seconds. Free.
Get the reply →Frequently asked questions
How much should I charge for virtual receptionist?+
Most virtual receptionist is priced $100–$1,000 per month, with a typical rate around $300 per month. Where you land inside that range comes down mainly to call volume and minutes and hours (business vs. 24/7). Use the range as your anchor, then adjust up for experience, strong demand, and a higher cost-of-living area.
Should I charge for virtual receptionist monthly or per project?+
virtual receptionist is usually billed as a monthly retainer rather than per hour or per one-off project. A retainer gives you predictable income and the client a predictable cost. The one rule: define exactly what the retainer includes up front, or the scope will quietly expand on you.
How much should I charge for virtual receptionist as a beginner?+
Starting out, price near the lower end of the range, roughly $100 to $300 per month. Resist going below that to win work: a price that is too low attracts price-shoppers, signals low quality, and is hard to raise later. Once you have a few happy clients and reviews, move toward $1,000.
What affects how much virtual receptionist costs?+
The biggest factors are call volume and minutes; hours (business vs. 24/7); scope (scheduling, intake); bilingual support. Two jobs that look alike can price very differently once these are accounted for, which is why a quick walkthrough or a few questions before quoting protects your rate.
How do I quote virtual receptionist so the client says yes?+
Tier by call volume and sell on captured leads, not answered calls. Frame it against the value of one job won from a call that would otherwise have gone to voicemail and a competitor. Put the quote in writing with exactly what is included, state the price once without apologizing for it, and give one clear next step. A confident, well-structured quote wins jobs at a higher price than a vague one at a lower price.