What to Put on an Invoice: The Complete Checklist

The must-haves

• The word Invoice, so it is obvious what it is.
• Your business name and contact info.
• The client's name and contact info.
• A unique invoice number.
• The issue date and the due date.
• Itemized lines with descriptions, quantities, and rates.
• Subtotal, tax if you charge it, and the grand total.
• How to pay you.

The details that get you paid faster

Two things quietly speed up payment: a clear due date and a clear payment method. If the client has to email you to ask how to pay, your invoice goes to the bottom of the pile. Spell both out and you remove every excuse to delay.

What you can skip

You do not need legalese, a logo, or fancy design to get paid. A clean, complete invoice from a plain text file works. Clarity matters far more than polish, though looking professional never hurts.

Use a generator so you never miss one

Our free invoice generator includes every field on this checklist by default, so you cannot forget the invoice number or the due date. Fill it in and save the PDF, free and no signup.